Incident Reports—Capture Every Detail Without the Hassle

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Incident Documentation is High Stakes—but High Friction

Whether it’s a safety incident, property damage, or near-miss event, incident reports are critical for:

• Root cause analysis
• Corrective action plans
• Liability protection
• Compliance reporting

But the current process for incident reporting is slow, stressful, and often incomplete:

• Capture photos of the scene
• Interview witnesses and take notes
• Document the timeline of events
• Write a narrative, attach photos, and format the report
• Review, edit, and distribute the report to the right stakeholders

In high-pressure situations, the paperwork adds even more friction to an already stressful event.

The Real Pain of Incident Reporting

• Missed details: In the rush to respond, critical information is often forgotten or poorly documented
• Photo/note mismatch: Sorting images and matching them to specific parts of the timeline is tedious
• Manual report assembly: Typing up timelines, root cause notes, and corrective actions wastes hours
• Inconsistent reports: Each manager formats reports differently, creating confusion for legal or safety review
• Liability risk: Incomplete or late reports increase exposure to claims or regulatory penalties

Current Options:

Option	Pain Point
Word/Excel incident forms	Manual, time-consuming, prone to human error
Safety software incident modules	Good for checklists, but still require manual notes and photo uploads
Notes + phone camera	Leads to lost details and hours of sorting later
Digital forms	Too rigid for capturing real-world, multi-step incident narratives

How IQ-Inspect Solves This:

IQ-Inspect automates incident reporting, from first photo to final report.

Here’s how:

• Capture photos, speak your notes, and record the timeline on-site—AI compiles a structured incident report
• Auto-organizes the report:
• Timeline of events
• Incident details
• Observations by area
• Root cause hypotheses
• Photos linked automatically to observations
• Incident map (optional)
• Custom templates: Match your internal reporting standard or client requirement
• Offline capability: Use it in the field with no signal—syncs later
• Fast export: Generate Word/PDF reports ready for legal review, insurance, or management

The Result:

• Save up to 80% of time on incident report creation
• Reduce stress by capturing all details in the moment—not hours later
• Standardize incident documentation for easier trend analysis and risk mitigation
• Protect your company with defensible, complete reports

Conclusion: When Incidents Happen, Focus on Response—Not Paperwork

Incident reports are too important to be rushed—but they shouldn’t steal hours from your team.

With IQ-Inspect, you can document the event in real time and have a complete report ready in minutes—not days.

Get Started Today